Present: Cllrs Bailey, Blockley, Clarke, Hagens, Lake, Kellett, Reynolds, Clerk

557 Apologies: Cllr AF, Cllr SH [business] TWBC PD [JTB]

558 Declarations of Interest: None

559 Minutes: The minutes of the Ordinary Meeting held on Monday 14 December 2009 were confirmed and signed by the Chairman. Proposed: Cllr MK Seconded: Cllr GR

560 Matters Arising: None

561 Parish Council Newsletter: Chairman PB reported a quality newsletter had been produced with a good range of articles. He thanked Maureen Lake for editing and Clive Turner for final publication document. Cllr RL allotted distribution areas to all Cllrs and Clerk. Copies for collection from Clerk by the end of the week. PC Action

562 Highways - snow service: Discussion on excellent service received in Benenden from KHS during the severe weather but acknowledgement that Iden Green required more attention. Clerk contacted KHS several times and KHS explained that emergency services were in operation. KHS grit box for Oakfield Cottages on order but no delivery date. Clerk checked on vulnerable members of M & B Club. Cllr GR asked that we thank Pete Punchard for his work in clearing rural lanes and an urgent grit box request should be reported for Hinxden Lane as Hinxden Farm, a large dairy farm could not transport goods. Clerk Action Cllr MK advised the jet patching at Woodcock Lane had failed, tarmac loose.
Clerk reported on the previously circulated Parish Highways Report [attached]

563 TWBC - Ward Walks Issue - Dog Fouling: Chairman PB reported TWBC Holly Goring had highlighted a concern raised by the church warden re dog fouling at the top of Hilly fields, near the church compost heap. Dog waste bins were ruled out as they require a separate refuse collection. Extra signage discussed. Clerk to enquire re missing signs at bottom of village green and recreation ground, taken down when posts were changed from metal to wooden as part of the 2005 enhancement grant. Cllr GR suggested plastic gloves in a box beside bins. Clerk suggested BPC dog foul bags. Clerk Action

564 Training - KALC: [a] Learning & Development Survey - Chairman asked for Cllr views on further training: Community involvement - how to get people on board / involved with their village; with more PC responsibilities training may be required. Chairman & Clerk to complete survey. PB / Clerk Action [b] Planning Information Day - Sat 13 March 2010 Cllr RL & Clerk to attend RL / Clerk Action

565 Planning Report: [a] Cllr RL discussed previously circulated Monthly Planning Report [attached] Cllr RL highlighted the refusal decision given by TWBC to TW/09/03472/LBC Mill House, Mill Street, Iden Green - demolish and rebuild existing damaged cellar wall and replace damaged concrete floor incorporating tanking layer to waterproof cellar. TWBC explained the proposed works would harm the fabrication of the Listed Building. The cellar is in poor repair and if improvements are not made the property will be harmed permanently. Cllr RL advised applicants to appeal against the decision.
[b] Clerk asked for representatives at TWBC Planning Training on 1 March 2010. RL, MK, DB, Clerk to attend. PB & JC to confirm. Suggestion Topic: Ineffectiveness of the Enforcement Department Clerk Action

566 Financial Report: Payments made on Parish Council’s behalf since 9 Dec 2009
Income
CHQ Edmund Gybbon & Stephen Ginder Charity Annual Donation 102.50
TRF TWBC Festive Decorations Grant 85.00
SO Harmsworth Trust – Clerk Dec 09 Salary 100.00 TOTAL 287.50
Outgoings
Chq No Supplier
354 Baldwins – 100 polyanthus for war memorial 65.00
355 P Message – war memorial upkeep July-Dec 09 112.50
356 Benenden Memorial Hall – Hire 19/10 + 14/12 18.00
357 B.Sullivan – Dec 09 669.17 post 8.28 xmas gifts PM,TD 21.28 698.73
358 Post Office Ltd – Tax + NI BS Dec 09 141.70
359 EDF Energy – Public Toilets 11May09 – 20Nov09 145.58
360 M.English – Public Toilets Dec 09 186.00
D/D Waitrose.com – Broadband Jan 10 18.99 TOTAL 1386.50

Clerk confirmed C/A held £500 and D/A held £13,583.81

£102.50 - to Arnold Cole Trust / £85 - to BVHMC Clerk Action

567 Correspondence: Clerk read from the previously circulated report [attached] Item 18 - TWBC Rural Review of Housing Needs by 12 Feb 10 PB / Clerk Action Item 24 - TWBC Assessment Made Clear - Clerk noted Item 28 - TWBC Sustainable Community Strategy by 16 Apr 10 PB/Clerk Action

There being no further council business and no members of the public present, the meeting closed at 9.12pm

Next Meeting: Monday 15 February 2010 At: The Pavilion, Iden Green at 8pm

PETER BLOCKLEY, CHAIRMAN BENENDEN PARISH COUNCIL

HARMSWORTH MEMORIAL TRUST MATTERS

Ordinary Meeting Held 18 January 2010 Present: Cllrs Bailey, Blockley, Clarke, Hagens, Lake, Kellett, Reynolds, Clerk

56 Apologies: Cllr AF, Cllr SH

57 Minutes:
The minutes of the Ordinary Meeting of Harmsworth Memorial Trust held on Monday 14 December 2009 were confirmed and signed. Proposed: Cllr RL Seconded: Cllr DB

58 Matters Arising: None
59 Benenden Village Hall:
Village Hall Improvements:
Cllr JC reported BVHMC had instructed Mid Kent Windows to replace the main double doors including new locks to the village hall.
Car Park:
Cllr JC reported on the deterioration of the car park since the severe weather, resulting in 2-3 large potholes at the entrance. Tarmacing had been researched but is an expensive choice. Cllr RL to contact KHS Graham White. Cllr GR suggested Wilsons at Headcorn. Cllr RL Action
Waste Collection:
Cllr JC explained that hirers would be expected to dispose of their own rubbish as the contract with PHS Wastetec was not going to be renewed in June 2010. BVHMC are researching other waste collectors as at present it is costing £300 pm. Chairman PB asked BVHMC to monitor and report back.

60 Finance Report Harmsworth Trust:
Payments made on Harmsworth Trust’s behalf since 9 DEC 2009

Income
St Georges Dec 09 rent 158.33
BVH Dec 09 wages 519.75 678.08
Outgoings
Chq No Supplier
068 D. Dalrymple – Dec 09 wages 438.02
069 Post Office Ltd – DD Tax + NI 1Oct-31Dec09 399.04
SO B. Sullivan – clerk Dec 09 100.00
D/D Zurich Insurance Jan 10 512.48 1449.54

Clerk reported C/A held £500 and D/A held £8,260.00

Interest No 2 A/C .05
Balance in No 2 A/C £107.33

[b] Charity Commission 08/09 Annual Return
Clerk confirmed Annual Return completed online. Chairman Trustee Report and fully signed adopted accounts were ready for submission.

61 Correspondence:
None

There being no further business the meeting closed at 9.25pm

Date of Next Meeting: Monday 15 February 2010
At: The Pavilion, Iden Green immediately after the Parish Council meeting

PETER BLOCKLEY, CHAIRMAN OF HARMSWORTH MEMORIAL TRUST