The village of Benenden in Kent

Present: Cllrs Bailey, Beattie, Blockley, Clarke, Hagens, Hemsley, Kellett, Lake, Clerk
+ 2 members of the public.

64 Apologies
GR [HOL]

65 Declarations of Interest
JC declared a personal interest in HMT minute no 200 11/12 – St Georges Hall as a
relative of New Look Decorators.
JB declared a personal interest in HMT minute no 200 11/12 – St Georges Hall as a
neighbour of Town and Country Property Services.
DB proposed that all HMT declarations of interest be declared at the specific agenda
item. PC resolved to accept PC Resolved

66 Minutes of the Ordinary Meeting of the Council held on 19th September 2011
PC resolved to accept the minutes of 19h September 2011. DB signed the confirmed
minutes. PC Resolved

67 Matters Arising
Meeting with Benenden Almshouse Trustees
DB advised the AH working group had met with ERHA and Trustees of Benenden Almshouse Charities. Nothing further to report.
Parish Council Newsletter
DB requested all Cllrs to submit articles promptly and any problems should be discussed with RL or the Clerk. JHem, PB, GR and JB to complete. RL to liaise with GR on topic.
DB expressed preference for delivery before Christmas. PC Action
TW CAB AGM Report
Clerk reported on the TW CAB AGM held 28 Sept. Outlined services provided, success with social policy work, 20,000 cases in TW Area in 2010, 140 volunteers, vote for CAB with Nat West Community Force to be awarded 6k grant,102 clients for the Benenden & Cranbrook ward helped in the first half of 2011. DB thanked Clerk for attending.
KALC Finance Conference Report
JB advised a short report of the KALC Finance Conference held on 7 Oct would follow.
Interesting speakers included NALC on Audit Commission & Came & Co Insurance on snow. DB thanked JB for attending. JB Action
Funding Representative
DB reported JB had agreed to be the PC funding representative and would advise of any
suitable funding opportunities as required. Clerk to forward any correspondence to JB.
KALC Area Meeting Report
DB advised GR had attended the meeting held 21 Sept. Clerk reported GR mentioned Neighbourhood Strategy Plan, Superfast Broadband and his agreement to take part in a Highways Maintenance consultation on verges. GR Action

68 Kent Highways Division
New Highways Steward / Salt Bag
Clerk advised James Pronger our new area Highways Steward had made contact enquiring if PC’s wished to receive a jumbo salt bag again. The salt content had been increased following complaints of quality last year. BPC KHS WG had offered the bag to IGPT to be stored at the Pavilion car park. IGPT had declined the offer. PC resolved to ask KHS if 1 bag could be delivered to I/G and the unused “sand” bag be exchanged for 1 bag at BVH.
Clerk Action

Winter 11/12 Grit Bins
Clerk advised a review of KCC Kent Highways Winter Service Policy now permits
PC’s to purchase grit bins without having to pass the KCC criteria. Any purchased
bins would be the responsibility of the PC, would need site permission from a KHS
engineer and would not be filled or maintained by KHS.
DB asked cllrs to consider any areas which may require a grit bin. JHem suggested crossroads of Woodcock Lane and Standen Street. JC requested a meeting with KHS
JP before the November PC meeting. Clerk Action

69 Standing Orders Review
DB outlined the work by the FGP&G working group to revise the Standing Orders in line with the new NALC 2010 mode and proposed adoption by BPC. JB preferred not to adopt new SO’s but because of mistakes with cross references with old SO’s she proposed continuing with existing. PB and RL confirmed that they were happy to adopt new SO’s.
DB reminded Cllrs that a PC does not have to have SO’s and BPC had chosen to have them. DB proposed that the “spirit” of the revised Standing Orders be accepted with acknowledgment that further works were required. Clerk to meet with JB.
DB asked for a show of hands. 6 for - 2 abstained PC resolved to accept revised SO’s.
Clerk /JB Action PC Resolved
70 Council Employee Annual Review
DB advised the annual review for the Clerk was due and the FGP&G working group
would meet before November PC meeting. JB advised any discussion and decisions
must be exempt from the public. FGP&G Action
DB outlined the benefits of SLCC membership. They are an advisory group for Clerks whereas KALC are there to advise the council. DB proposed that membership be considered under LGA 1972 s111 for the year 12/13 .Clerk to confirm annual 1Jan-31Dec or 1Apr-31Mar. PC Resolved

71 Financial Regulations Review
DB proposed that the FR’s be adopted following review by the RFO. Clerk confirmed only an update of the Accounts & Audit Regulations 2003 and removal of part wording 12.1(b) “the Clerk shall invite tenders from at least three firms. to be taken from the appropriate approved list”
DB asked for a show of hands. 8 for. PC resolved to accept the reviewed FR’s 11/12
PC Resolved

72 Training & Development:
Clerk advised a TWBC & KCC Multi Agency Flood Plan meeting was available on 26th Oct 9am Vestry Hall, Cranbrook.
PC agreed that it was not necessary to send a delegate to this training.

73 Benenden Primary School
No report

74 Planning Report
[i] RL discussed previously circulated Monthly Applications & Decisions Reports [attached]
RL advised a rise in the number of agricultural barns with solar panels applications had
been noted. A government incentive for farmers is available. RL had spoken with TWBC who recommend we speak to Rural Planning Ltd who is there agricultural advisor. Clerk and RL to research further information.
TW/11/02594/AGRIC Article 3 submission had been approved by TWBC with no consultation required at PC level.
JHem outlined his concern with the hole in the hedge and installation of a water pipe in Dingleden following the refusal by TWBC of TW/11/02408 – stable block and entrance.
RL to enquire with TWBC RL Action [ii] Planning Meeting Minutes 6 Oct 2011
DB signed the minutes of the Planning Meeting held 6 Oct 2011 as a true record.
DB requested any cllr who is unable to attend the monthly Planning meeting to advise the Clerk.

75 Financial Report
[i] Monthly Finance Report [Clerk]
Payments made on Parish Council’s behalf since 14 Sept 2011
Income
CR Marquee Donation 50.00
SO Harmsworth Trust – Clerk Sep 11 salary 100.00
BK TWBC 2nd 50% Precept 11/12 11500.00
TOTAL 11650.00
Outgoings
Chq No Supplier
558 ICO – Data Protection Register 35.00
559 Stationery Express – black ink office 12.99
560 M English – public toilets clean Sep 11 180.00
561 B Sullivan – Sep 11 sal 687.12 public toilets 4 lamps 20.00 707.12
562 Post Office – Tax/NI BS 1Jul-30Sep 11 199.22
563 P Message – Footpaths 10mtrs wire for kissing gates 29.80
564 Stationery Express – 220 b/w copies pc mtg + 2012 diary 18.13
565 IGPT – Hall hire pc mtg 19/9 9.00
D/D Waitrose.com – Broadband Oct 2011 18.99
TFR HMT – 50% costs to BVH Car Park Repairs 1000.00
TOTAL 2210.25
After all cheques cleared
Clerk confirmed D/A held £500 and C/A held £26,690.07
Reconciled with Bank Statement 30 Sept 2011 Balance: £29,394.53
Bank Transfer 11 Oct -£1,000.00
Uncleared cheques Total: -£1,704.46
Balance in D/A £26,690.07

NB: Old uncleared cheques
457 £16.50 Royal British Legion – chase
522 £70.00 P.C.C – delay in sending
548 £420.70 KCC KCS – cheque mislaid by supplier

Parish Council resolved to accept the monthly finance report.
Parish Council resolved to purchase crosses from RBL for Remembrance Sunday. PC Resolved

[ii] Audit Commission Completion Notice of Annual Audit 10/11
Clerk/RFO advised the completion notice had been posted on the noticeboard on 10 Oct 2011. The Internal Auditor TD noted: Recommendations made for changes now agreed and being implemented. The Auditor Report noted: A formal risk assessment has not been carried out and adequate budgetary processes were not in place.
PC Noted

76 Local Consultations
[i] TWBC draft List of Local Heritage Assets SPD
DB advised the consultation required completion by 21 Oct 2011. TWBC only required comments on the process of listing a local heritage asset at this stage.
DB/MK/Clerk Action
[ii] TWBC services provided by rural settlements
DB advised the Clerk had circulated the document asking for any known changes to services. Discussion followed. To completed by 24 Oct 2011. DB/Clerk Action
[iii] TWBC revised LDS adopted 26 Sept 2011
Clerk advised the document’s main purpose was to provide information about LDF
documents and response dates throughout various consultation stages. PC Noted

Clerk advised that responses had been made to;
KCC Countryside Access Improvement Plan and TWBC Green Infrastructure Plan
Minute No 62 11/12 PC Noted
77 Correspondence Report
[i]Clerk spoke on the previously circulated 09/10 monthly report. [attached]
[ii]Kent BTCV Tree Warden Scheme – S137 donation request 12/13
Clerk advised the BTCV relies heavily on donations to be able to provide free training
to Tree Wardens. BPC had given a s137 donation previously when SH was a tree warden.
DB proposed that BPC consider a s137 donation be considered for 12/13.
PC resolved to accept. PC Resolved
[iii] KALC AGM 12 Nov 2011
Clerk advised the green voting papers and agenda had been received from KALC.
PC Resolved to send at least 1 delegate to the KALC AGM KALC WG Action
[iv] Superfast Broadband
DB asked the PC to consider if we need to consider pulling a bid together as Goudhurst have been successful. DB understood it would require a great deal of work and advice would have to be sought from outside people with experience and knowledge. The time scale for any bid will probably only be six weeks. Please advise DB or Clerk of any
contacts. PB to contact Tim Dwyer. PC resolved to research further. PC Resolved
[v] Autumn Clean Up
Clerk advised parishioners had enquired when the next village clean up would be held.
Clerk suggested Sat 26 Nov at 8.30am. Clerk to contact TWBC re equipment and produce flyers to encourage attendance. Clerk Action

There being no further comments DB closed the formal meeting at 9.45pm

DB opened the meeting to the public.

No comments

Chairman thanked everybody for attending. The meeting closed at 9.46pm

Note: These minutes are not intended to provide a verbatim record of the meeting and contain only a summary of those matters discussed.

Date of Next Meeting: Monday 21st November 2011 at 8pm
The Pavilion, Iden Green

CHAIRMAN BENENDEN PARISH COUNCIL

HARMSWORTH MEMORIAL TRUST
Ordinary Meeting held 17th October 2011

196 Apologies
GR [HOL]

197 Minutes
The minutes of the Ordinary Meeting of Harmsworth Memorial Trust held on 19th September 2011 were confirmed and signed by the Chairman. HT resolved to accept the minutes as a true record. HMT Resolved

198 Matters Arising
Benenden Recreation Ground
Minute No: 189 11/12 DB advised perimeter posts had been replaced but existing
posts require firming in as loose in the ground. Clerk to chase PP.
Discussion followed on a possible “rolling” programme to eventually replace all posts cut to an equal height. Clerk Action

DB reported on vandalism to the play-area fence following an event held at the Village Hall. Clerk to liaise with hall hirer who has offered to help with the repair. Clerk Action

DB thanked DD and JHag for their help in tidying up the rubbish left by youths. JC advised ramblers had identified rubbish in The Glebe and the edge of the recreation ground. Clerk to advise DD. Clerk Action
Iden Green
Minute No: 193 11/12
Hedge, May Tree + overgrown boundary between Iden Green Pavilion and Orchard Cottage – Clerk advised quotation of £100-£150 received from PP.
HT resolved to accept PP quotation. HMT Resolved

199 Benenden Village Hall
[i] BVHMC Report
JC reported on the broken geo block in the BVH Car Park. JC had tried infilling with the old plainings and PB would arrange for it to be rolled in. JC suggested a request be put to Kent Highways for a “load” of plainings to be stored at I/G Car Park and BVH Car Park. Clerk to contact Kent Highways and GR to remove old tarmac pile.
GR Action
[ii]Employee Annual Salary Review
DB advised the Annual Salary Review for the caretaker was due. BVHMC, DB and
Clerk to arrange meeting. DB/BVHMC Action

200 St Georges Hall
[i] Entrance Hall Decorating & Pre-School Ceilings
Declarations of Interest
JB declared a personal interest in Town & Country Property Services – a neighbour
JC declared a personal interest in New Look Decorators – a relative
DB asked HMT to consider the 3 quotations previously circulated. Following discussion HMT resolved to accept the quote from Jarod Field. Clerk to contact JF HMT Resolved
[ii] Wooden Canopy Posts
Clerk advised LD had reported the wooden posts to front of the seating area of St Georges Hall were loose. DB and Clerk to investigate. STG Action

201 Permission to write to Charity Commission – land at Iden Green
DB requested permission from HMT to write to CC regarding the ERHA development
proposal at Iden Green. JB again expressed her concern with allotment provision.
HMT would write to Lord Rothermere. HMT Resolved

202 Bourne Amenity - Benenden and Iden Green Playgrounds
Clerk advised no quotation received.

203 HMT Employee Annual Salary Review
DB advised the HMT element of the Clerks salary was due. PC FGP&G group to
meet and report back to HMT for decision. HMT Action

204 Finance Report
[i] HT resolved to accept the monthly finance report prepared by the Clerk
Payments made on Harmsworth Trust’s behalf since 14 Sept 2011
Income
St Georges Sept 11 rent 158.33
BVH Sept 11 wages 537.80
TFR BPC 50% costs BVH Car Park Repairs 1000.00
TOTAL 1696.13
Outgoings
Chq No Supplier
D/D Aviva – Insurance Sept 11 390.34
153 TGR Groundworks – BVH Car Park Ramp 2292.00
154 TGR Groundworks – BVH Rec Grd fit lockable post 210.00
155 Jack Clayton & Co – St G’s Cottage Boiler Service 63.00
156 D Dalrymple – salary Sept 11 475.20
157 Post Office – TAX/NI 1Jul - 30Sep 11 DD 356.58
SO Rate Account – BS clerk Sep 11 100.00
158 P Punchard – Ben Rec Grd perimeter posts 205.00
TOTAL 4092.12
After all cheques cleared
Clerk confirmed D/A held £500 and D/A held £9,151.24

Reconciled with Bank Statement 30 Sept 2011 Balance: £11,853.02
Uncleared cheques Total: -£3,701.78
Bank TFR Credit 11 Oct £1,000.00
Balance in D/A £9,151.24

HT A/C NO 2 Bank Statement 30 Sept 2011
Opening Balance 1038.31
Untaxed Interest .49
Balance in No 2 A/C 1038.80

HMT resolved to accept the monthly finance report

205 Correspondence
DB advised St Georges Club had acknowledged the re-installation of the linked smoke alarms and notice of the renewal of the lease. DB and Clerk to meet with Standen Hodgson on 18 Oct for an independent rental review.

There being no further business the meeting closed at 10.25pm

Note: These minutes are not intended to provide a verbatim record of the meeting
and contain only a summary of those matters discussed.

Date of Next Meeting: Monday 21 November 2011
At: Iden Green Pavilion
immediately after the Parish Council meeting

CHAIRMAN OF HARMSWORTH MEMORIAL TRUST

		Minutes of the Ordinary Meeting of the Council held on Monday 17 October 2011 in the The Memorial Hall, Benenden (including Harmsworth Trust minutes) Click for minutes for ordinary meeting September 2011 These notes are abstracted from the original minutes-for the full and proper copy please contact the Parish Clerk
		Present: Cllrs Bailey, Beattie, Blockley, Clarke, Hagens, Hemsley, Kellett, Lake, Clerk + 2 members of the public. 64 Apologies GR [HOL] 65 Declarations of Interest JC declared a personal interest in HMT minute no 200 11/12 – St Georges Hall as a relative of New Look Decorators. JB declared a personal interest in HMT minute no 200 11/12 – St Georges Hall as a neighbour of Town and Country Property Services. DB proposed that all HMT declarations of interest be declared at the specific agenda item. PC resolved to accept PC Resolved 66 Minutes of the Ordinary Meeting of the Council held on 19th September 2011 PC resolved to accept the minutes of 19h September 2011. DB signed the confirmed minutes. PC Resolved 67 Matters Arising Meeting with Benenden Almshouse Trustees DB advised the AH working group had met with ERHA and Trustees of Benenden Almshouse Charities. Nothing further to report. Parish Council Newsletter DB requested all Cllrs to submit articles promptly and any problems should be discussed with RL or the Clerk. JHem, PB, GR and JB to complete. RL to liaise with GR on topic. DB expressed preference for delivery before Christmas. PC Action TW CAB AGM Report Clerk reported on the TW CAB AGM held 28 Sept. Outlined services provided, success with social policy work, 20,000 cases in TW Area in 2010, 140 volunteers, vote for CAB with Nat West Community Force to be awarded 6k grant,102 clients for the Benenden & Cranbrook ward helped in the first half of 2011. DB thanked Clerk for attending. KALC Finance Conference Report JB advised a short report of the KALC Finance Conference held on 7 Oct would follow. Interesting speakers included NALC on Audit Commission & Came & Co Insurance on snow. DB thanked JB for attending. JB Action Funding Representative DB reported JB had agreed to be the PC funding representative and would advise of any suitable funding opportunities as required. Clerk to forward any correspondence to JB. KALC Area Meeting Report DB advised GR had attended the meeting held 21 Sept. Clerk reported GR mentioned Neighbourhood Strategy Plan, Superfast Broadband and his agreement to take part in a Highways Maintenance consultation on verges. GR Action 68 Kent Highways Division New Highways Steward / Salt Bag Clerk advised James Pronger our new area Highways Steward had made contact enquiring if PC’s wished to receive a jumbo salt bag again. The salt content had been increased following complaints of quality last year. BPC KHS WG had offered the bag to IGPT to be stored at the Pavilion car park. IGPT had declined the offer. PC resolved to ask KHS if 1 bag could be delivered to I/G and the unused “sand” bag be exchanged for 1 bag at BVH. Clerk Action Winter 11/12 Grit Bins Clerk advised a review of KCC Kent Highways Winter Service Policy now permits PC’s to purchase grit bins without having to pass the KCC criteria. Any purchased bins would be the responsibility of the PC, would need site permission from a KHS engineer and would not be filled or maintained by KHS. DB asked cllrs to consider any areas which may require a grit bin. JHem suggested crossroads of Woodcock Lane and Standen Street. JC requested a meeting with KHS JP before the November PC meeting. Clerk Action 69 Standing Orders Review DB outlined the work by the FGP&G working group to revise the Standing Orders in line with the new NALC 2010 mode and proposed adoption by BPC. JB preferred not to adopt new SO’s but because of mistakes with cross references with old SO’s she proposed continuing with existing. PB and RL confirmed that they were happy to adopt new SO’s. DB reminded Cllrs that a PC does not have to have SO’s and BPC had chosen to have them. DB proposed that the “spirit” of the revised Standing Orders be accepted with acknowledgment that further works were required. Clerk to meet with JB. DB asked for a show of hands. 6 for - 2 abstained PC resolved to accept revised SO’s. Clerk /JB Action PC Resolved 70 Council Employee Annual Review DB advised the annual review for the Clerk was due and the FGP&G working group would meet before November PC meeting. JB advised any discussion and decisions must be exempt from the public. FGP&G Action DB outlined the benefits of SLCC membership. They are an advisory group for Clerks whereas KALC are there to advise the council. DB proposed that membership be considered under LGA 1972 s111 for the year 12/13 .Clerk to confirm annual 1Jan-31Dec or 1Apr-31Mar. PC Resolved 71 Financial Regulations Review DB proposed that the FR’s be adopted following review by the RFO. Clerk confirmed only an update of the Accounts & Audit Regulations 2003 and removal of part wording 12.1(b) “the Clerk shall invite tenders from at least three firms. to be taken from the appropriate approved list” DB asked for a show of hands. 8 for. PC resolved to accept the reviewed FR’s 11/12 PC Resolved 72 Training & Development: Clerk advised a TWBC & KCC Multi Agency Flood Plan meeting was available on 26th Oct 9am Vestry Hall, Cranbrook. PC agreed that it was not necessary to send a delegate to this training. 73 Benenden Primary School No report 74 Planning Report [i] RL discussed previously circulated Monthly Applications & Decisions Reports [attached] RL advised a rise in the number of agricultural barns with solar panels applications had been noted. A government incentive for farmers is available. RL had spoken with TWBC who recommend we speak to Rural Planning Ltd who is there agricultural advisor. Clerk and RL to research further information. TW/11/02594/AGRIC Article 3 submission had been approved by TWBC with no consultation required at PC level. JHem outlined his concern with the hole in the hedge and installation of a water pipe in Dingleden following the refusal by TWBC of TW/11/02408 – stable block and entrance. RL to enquire with TWBC RL Action [ii] Planning Meeting Minutes 6 Oct 2011 DB signed the minutes of the Planning Meeting held 6 Oct 2011 as a true record. DB requested any cllr who is unable to attend the monthly Planning meeting to advise the Clerk. 75 Financial Report [i] Monthly Finance Report [Clerk] Payments made on Parish Council’s behalf since 14 Sept 2011 Income CR Marquee Donation 50.00 SO Harmsworth Trust – Clerk Sep 11 salary 100.00 BK TWBC 2nd 50% Precept 11/12 11500.00 TOTAL 11650.00 Outgoings Chq No Supplier 558 ICO – Data Protection Register 35.00 559 Stationery Express – black ink office 12.99 560 M English – public toilets clean Sep 11 180.00 561 B Sullivan – Sep 11 sal 687.12 public toilets 4 lamps 20.00 707.12 562 Post Office – Tax/NI BS 1Jul-30Sep 11 199.22 563 P Message – Footpaths 10mtrs wire for kissing gates 29.80 564 Stationery Express – 220 b/w copies pc mtg + 2012 diary 18.13 565 IGPT – Hall hire pc mtg 19/9 9.00 D/D Waitrose.com – Broadband Oct 2011 18.99 TFR HMT – 50% costs to BVH Car Park Repairs 1000.00 TOTAL 2210.25 After all cheques cleared Clerk confirmed D/A held £500 and C/A held £26,690.07 Reconciled with Bank Statement 30 Sept 2011 Balance: £29,394.53 Bank Transfer 11 Oct -£1,000.00 Uncleared cheques Total: -£1,704.46 Balance in D/A £26,690.07 NB: Old uncleared cheques 457 £16.50 Royal British Legion – chase 522 £70.00 P.C.C – delay in sending 548 £420.70 KCC KCS – cheque mislaid by supplier Parish Council resolved to accept the monthly finance report. Parish Council resolved to purchase crosses from RBL for Remembrance Sunday. PC Resolved [ii] Audit Commission Completion Notice of Annual Audit 10/11 Clerk/RFO advised the completion notice had been posted on the noticeboard on 10 Oct 2011. The Internal Auditor TD noted: Recommendations made for changes now agreed and being implemented. The Auditor Report noted: A formal risk assessment has not been carried out and adequate budgetary processes were not in place. PC Noted 76 Local Consultations [i] TWBC draft List of Local Heritage Assets SPD DB advised the consultation required completion by 21 Oct 2011. TWBC only required comments on the process of listing a local heritage asset at this stage. DB/MK/Clerk Action [ii] TWBC services provided by rural settlements DB advised the Clerk had circulated the document asking for any known changes to services. Discussion followed. To completed by 24 Oct 2011. DB/Clerk Action [iii] TWBC revised LDS adopted 26 Sept 2011 Clerk advised the document’s main purpose was to provide information about LDF documents and response dates throughout various consultation stages. PC Noted Clerk advised that responses had been made to; KCC Countryside Access Improvement Plan and TWBC Green Infrastructure Plan Minute No 62 11/12 PC Noted 77 Correspondence Report [i]Clerk spoke on the previously circulated 09/10 monthly report. [attached] [ii]Kent BTCV Tree Warden Scheme – S137 donation request 12/13 Clerk advised the BTCV relies heavily on donations to be able to provide free training to Tree Wardens. BPC had given a s137 donation previously when SH was a tree warden. DB proposed that BPC consider a s137 donation be considered for 12/13. PC resolved to accept. PC Resolved [iii] KALC AGM 12 Nov 2011 Clerk advised the green voting papers and agenda had been received from KALC. PC Resolved to send at least 1 delegate to the KALC AGM KALC WG Action [iv] Superfast Broadband DB asked the PC to consider if we need to consider pulling a bid together as Goudhurst have been successful. DB understood it would require a great deal of work and advice would have to be sought from outside people with experience and knowledge. The time scale for any bid will probably only be six weeks. Please advise DB or Clerk of any contacts. PB to contact Tim Dwyer. PC resolved to research further. PC Resolved [v] Autumn Clean Up Clerk advised parishioners had enquired when the next village clean up would be held. Clerk suggested Sat 26 Nov at 8.30am. Clerk to contact TWBC re equipment and produce flyers to encourage attendance. Clerk Action There being no further comments DB closed the formal meeting at 9.45pm DB opened the meeting to the public. No comments Chairman thanked everybody for attending. The meeting closed at 9.46pm Note: These minutes are not intended to provide a verbatim record of the meeting and contain only a summary of those matters discussed. Date of Next Meeting: Monday 21st November 2011 at 8pm The Pavilion, Iden Green CHAIRMAN BENENDEN PARISH COUNCIL HARMSWORTH MEMORIAL TRUST Ordinary Meeting held 17th October 2011 196 Apologies GR [HOL] 197 Minutes The minutes of the Ordinary Meeting of Harmsworth Memorial Trust held on 19th September 2011 were confirmed and signed by the Chairman. HT resolved to accept the minutes as a true record. HMT Resolved 198 Matters Arising Benenden Recreation Ground Minute No: 189 11/12 DB advised perimeter posts had been replaced but existing posts require firming in as loose in the ground. Clerk to chase PP. Discussion followed on a possible “rolling” programme to eventually replace all posts cut to an equal height. Clerk Action DB reported on vandalism to the play-area fence following an event held at the Village Hall. Clerk to liaise with hall hirer who has offered to help with the repair. Clerk Action DB thanked DD and JHag for their help in tidying up the rubbish left by youths. JC advised ramblers had identified rubbish in The Glebe and the edge of the recreation ground. Clerk to advise DD. Clerk Action Iden Green Minute No: 193 11/12 Hedge, May Tree + overgrown boundary between Iden Green Pavilion and Orchard Cottage – Clerk advised quotation of £100-£150 received from PP. HT resolved to accept PP quotation. HMT Resolved 199 Benenden Village Hall [i] BVHMC Report JC reported on the broken geo block in the BVH Car Park. JC had tried infilling with the old plainings and PB would arrange for it to be rolled in. JC suggested a request be put to Kent Highways for a “load” of plainings to be stored at I/G Car Park and BVH Car Park. Clerk to contact Kent Highways and GR to remove old tarmac pile. GR Action [ii]Employee Annual Salary Review DB advised the Annual Salary Review for the caretaker was due. BVHMC, DB and Clerk to arrange meeting. DB/BVHMC Action 200 St Georges Hall [i] Entrance Hall Decorating & Pre-School Ceilings Declarations of Interest JB declared a personal interest in Town & Country Property Services – a neighbour JC declared a personal interest in New Look Decorators – a relative DB asked HMT to consider the 3 quotations previously circulated. Following discussion HMT resolved to accept the quote from Jarod Field. Clerk to contact JF HMT Resolved [ii] Wooden Canopy Posts Clerk advised LD had reported the wooden posts to front of the seating area of St Georges Hall were loose. DB and Clerk to investigate. STG Action 201 Permission to write to Charity Commission – land at Iden Green DB requested permission from HMT to write to CC regarding the ERHA development proposal at Iden Green. JB again expressed her concern with allotment provision. HMT would write to Lord Rothermere. HMT Resolved 202 Bourne Amenity - Benenden and Iden Green Playgrounds Clerk advised no quotation received. 203 HMT Employee Annual Salary Review DB advised the HMT element of the Clerks salary was due. PC FGP&G group to meet and report back to HMT for decision. HMT Action 204 Finance Report [i] HT resolved to accept the monthly finance report prepared by the Clerk Payments made on Harmsworth Trust’s behalf since 14 Sept 2011 Income St Georges Sept 11 rent 158.33 BVH Sept 11 wages 537.80 TFR BPC 50% costs BVH Car Park Repairs 1000.00 TOTAL 1696.13 Outgoings Chq No Supplier D/D Aviva – Insurance Sept 11 390.34 153 TGR Groundworks – BVH Car Park Ramp 2292.00 154 TGR Groundworks – BVH Rec Grd fit lockable post 210.00 155 Jack Clayton & Co – St G’s Cottage Boiler Service 63.00 156 D Dalrymple – salary Sept 11 475.20 157 Post Office – TAX/NI 1Jul - 30Sep 11 DD 356.58 SO Rate Account – BS clerk Sep 11 100.00 158 P Punchard – Ben Rec Grd perimeter posts 205.00 TOTAL 4092.12 After all cheques cleared Clerk confirmed D/A held £500 and D/A held £9,151.24 Reconciled with Bank Statement 30 Sept 2011 Balance: £11,853.02 Uncleared cheques Total: -£3,701.78 Bank TFR Credit 11 Oct £1,000.00 Balance in D/A £9,151.24 HT A/C NO 2 Bank Statement 30 Sept 2011 Opening Balance 1038.31 Untaxed Interest .49 Balance in No 2 A/C 1038.80 HMT resolved to accept the monthly finance report 205 Correspondence DB advised St Georges Club had acknowledged the re-installation of the linked smoke alarms and notice of the renewal of the lease. DB and Clerk to meet with Standen Hodgson on 18 Oct for an independent rental review. There being no further business the meeting closed at 10.25pm Note: These minutes are not intended to provide a verbatim record of the meeting and contain only a summary of those matters discussed. Date of Next Meeting: Monday 21 November 2011 At: Iden Green Pavilion immediately after the Parish Council meeting CHAIRMAN OF HARMSWORTH MEMORIAL TRUST