Present: Cllrs Bailey, Beattie, Blockley, Clarke, Hagens, Kellett, Lake, Reynolds, Clerk + TWBCSH + 3 members of the public

120 Apologies
JHem, TWBC LH, TWBC FR

121 Declarations of Interest None

122 Minutes of the Ordinary Meeting of the Council held on 16th January 2012 PC resolved to accept the minutes. Chairman DB signed the confirmed minutes. PC Resolved

123 Matters Arising
2012 Annual Assembly Speaker
[114 11/12] Jane Abbott confirmed she would be available to speak at BPC Annual Assembly
and show the DVD.
KCC Household Waste Recycling Centre Surveys
[118 11/12] Clerk confirmed a response to KCC of 6 hardcopy surveys and 1 on-line survey KALC Localism Conference – DB/BS
[119 11/12] Chairman DB and Clerk attended the KALC conference. Clerk encouraged cllrs to attend a free workshop coming to BVH which included several of the speakers from the conference.
Stephen Ginder & Edmund Gybbon 2011 Donation
[117 11/12] Chairman DB advised no further suggestions had been received. Chairman DB proposed the Arnold Cole Trust receive the donation of £402.50 for distribution amongst the elderly or needy in the Parish. PC resolved. PC Resolved
Parish Council Newsletter
[115 11/12] Chairman DB thanked everybody for their help with the distribution of 6th edition of the PC newsletter and advised she had received many positive responses. RL thanked BPC for the plant & card on behalf of Maureen Lake.

ERHA Hortons Close Vacancy
[108 11/12]
Clerk advised 3 joint applications were being interviewed by ERHA. Confirmation of parish connection had been confirmed.

124 KALC Area Meeting
GR advised the KALC area meeting had covered sat navs, speed limit reductions to 20mph outside schools, A21 review, TWBC Localism & Community Engagement Event, TWBC Playground Survey, Cranbrook PC to take over running the 3 town car parks. DB thanked GR for attending.

125 Benenden Primary School
GR confirmed the governors had not met since the last PC meeting. Nothing to report.

126 Diamond Jubilee Celebrations
Chairman DB discussed the progess of the planned Jubilee Celebrations. Peter Ellis has produced a draft plan of events. Discussion followed on a suitable location for the oak tree. GR suggested near the pond at Benenden Crossroads. There is space at the Recreation Ground. BPC resolved to donate an oak tree. A procession is planned to mark the planting of the oak and Pat Thoburn will be invited to plant the tree. PC Resolved
Chairman DB advised she supported the purchase of a permanent beacon to mark the occasion. Clerk confirmed a WKPC grant could be applied for to contribute towards costs. Discussion followed on a possible location which would enable it to be seen.

127 Snow
Chairman DB reminded cllrs that as no significant snow had fallen so far it was difficult to make a comparison to last year. Chairman DB thanked Michael Patrick for clearing the pavement from BVH to The Bull Inn, GR for the church area and the primary school and Peter Punchard for the excellent work to the rural lanes. BPC resolved to write and purchase a bottle of wine. Chairman DB advised Oakfield residents all worked together to clear the cul-de-sac but unfortunately at Rothermere Close no clearing was undertaken. Harmsworth Court Warden fell and broke her leg and a carer fell and broke her arm. Clerk to contact Highways with further evidence why a grit bin should be provided at Rothermere Close.
Chairman DB and Clerk highlighted their concern that when the warden is not available the call goes directly to Hereford, there is also no outside post box making deliveries difficult. BPC to forward concerns to Jephson Housing. PC Action

128 Training & Development
[i] KALC Community Resilience & Emergency Planning
JB to attend Lenham 21st Feb DB & BS to attend Lenham 29th Feb
[ii] KALC / ACRK / CPRE Road Show Events Supporting Communities & Neighbourhood Planning
at BVH 13th March 9.15-12.45. Clerk confirmed 4 places booked: RL, JHgn + 2
[iii] TWBC Neighbourhood Planning Workshop Town Hall TW, 14th March 2pm
Confirm with Clerk if you wish to attend. PC Action

129 Planning Report
[i] Planning Meeting Minutes 2 Feb 12
PC resolved to accept the minutes. Chairman DB signed the minutes of Planning Meeting
2 Feb 2012 as a true record. PC Resolved
[ii] TWBC Applications – PC Recommendations
RL outlined the previously circulated planning applications. Discussion followed.
PC Resolved to recommend the following applications [attached] PC Resolved
[iii] TWBC Decisions Report
RL outlined the previously circulated decisions received from TWBC. PC Noted

RL advised TWBC Head of Planning Jim Kehoe would be issuing a full response over the failure to "call-in" TW/11/00954 and subsequent approval decision.

RL confirmed, following enquiry to TWBC Planning Investigation Officer Richard Hazelgrove, Lynwood, Standen Street will require a retrospective application for a garage construction. Iden Green Congregational Church does not require a further planning application as current works are identified in TW/96/001578/FUL.

RL advised an appeal to the Planning Inspectorate had been submitted by Lloyd Hunt at 1 Laurel Cottages, The Street TW/07/02974/LBC – sub condition TW/11/03365/SUB: Condition 2 – details of sample of external materials – face brickwork. PC can comment by 30 March 2012. PC Noted

130 Financial Matters
[i] Monthly Finance Report
Payments made on Parish Council’s behalf since 8 Jan 2012
Income
Harmsworth Trust – Clerk Jan 12 salary 100.00
TOTAL 100.00
Outgoings
Chq No Supplier
596 Stationery Express – pc mtg copies; waste survey; ink 44.23
597 Stationery Express – PC Newsletter 800 copies 236.00
598 BT Payment Services – Office Phone 95.25
599 J Clarke – supplies public toilets 34.19
600 P.C.Message – 90 Primroses for war memorial 67.50
601 M English – Public Toilets Clean Jan 2012 193.63
602 B Sullivan – Jan 12 728.86 post 5.84 734.70
603 Stationery Express – copies; A5 folder; stny; ink 27.70
604 KALC – 2 x Localism Conference DB/BS 144.00
D/D Waitrose.com – Broadband Feb 2012 18.99
TOTAL 1596.19
After all cheques cleared
Clerk confirmed D/A held £500 and C/A held £20,176.89

Reconciled with Bank Statement 31 Jan 2012 Balance: £21,544.35
Uncleared cheques Total: -£1,367.46
Balance in D/A £20,176.89
PC resolved to accept the monthly finance report prepared by the Clerk/RFO PC Resolved

Clerk advised following an invoice issue to TWBC re Community Toilet Scheme £600 for 11/12 had been received. Clerk advised KCC SSCG £5000 had been credited to BPC Rate. This was to be transferred to BVHMC who had successfully bid for the grant.

Clerk advised NALC have set the S137 expenditure for 2012/13 at £6.80 per elector PC Noted

131 Local Consultations
[i] TWBC Local Heritage Assets: Consultation on draft SPD
Clerk confirmed BPC were 1 of only 6 respondents to the draft. Further PC comment by 10 March 2012 MK/DB Action
[ii] KCC Development & Infrastructure – Creating Quality Places
Open for comment 1 Feb – 24 Apr 2012. Clerk to research if BPC need comment. Clerk Action
[iii] KALC – KCC Street Lighting reducing energy costs paper
Any comments to KALC response by 2 March 2012. No BPC Action. PC Noted

132 Correspondence Report
[i] Clerk spoke on the previously circulated report 01/02 Monthly Report.
[ii] KCC Landscape Services: Customer Survey [No 19] PB/RL/Clerk to respond PB/RL Action
[iii] ACRK Rural Community of the Year Award 2012 [No 37] Clerk advised closing date 31 Mar 2012
[iv] Harmsworth Court [No 41] Clerk advised there are currently 3 vacancies. Posters put up to raise awareness.
[v] WKPS – Jubilee Fund Community Projects £100-£1000 [No 55] Clerk reported this maybe an opportunity to raise funds towards the beacon. Info passed to Peter Ellis.
[vi] TWBC Localism & Community Engagement Event with Rt Hon Greg Clark MP at Brenchley Memorial Hall 19th April 7.30pm [No 69] Clerk confirmed no booking required, all members encouraged to attend. PC Noted

There being no further comments the meeting closed at 9.10pm

Chairman DB opened the meeting to the public

TWBC SH advised Cranbrook PC were planning to take over the responsibility of running the car parks at a cost of £15 per person p.a. Action has been delayed following ongoing discussions over TWBC continuing to provide free car parks in other areas of the borough. Neighbourhood Planning Training – a worthwhile procedure and a major step forward. TW Borough residents should expect a council tax increase and £170k had been put into the Olympics / Diamond Jubilee Passport and events, waste of vital funds.

No further comments.

DB thanked everybody for attending. The meeting closed at 9.15pm

Note: These minutes are not intended to provide a verbatim record of the meeting and contain only a summary of those matters discussed.

Date of next meeting: Monday 19th March 2012 at 8pm Memorial Hall, Benenden

 

HARMSWORTH MEMORIAL TRUST

Ordinary Meeting held on Monday 20th February 2012

231 Apologies
JHem, TWBC FR, TWBC LH

232 Minutes The minutes of the ordinary meeting of Harmsworth Memorial Trust Ordinary Meeting held on
16thJanuary 2012 were confirmed and signed by the Chairman DB. HMT resolved to accept the
minutes as a true record. HMT Resolved

233 Matters Arising [226 11/12] 4Delivery Ltd / Southern Water Work
Chairman DB advised 4Delivery Ltd have now decided they do not need to use HMT land. We understand The Woodcock Pub has agreed to let them use an area of car park and land owned by BH. MK reported on the large pothole which although temporarily filled appears to have an underlying problem – possibly drains. 2 HGV lorries carrying diggers have used the lane. 4D appear to be clearing the site. HMT resolved to write to 4D to confirm no further use of HGV lorries and reassurance that the verges and roads will be reinstated. HMT Action
[229 11/12] HMT Accounts 10/11
JB was concerned HMT had not formally adopted the accounts for 10/11. Clerk apologised for
the oversight on 16 Jan 2012 agenda. HMT resolved to adopt the accounts for 10/11. JB felt
HMT should write to the CC to inform them of this. HMT resolved no further action required.
Clerk to circulate a copy of the trustees report to all members in future. HMT Resolved

DB confirmed the BPC/HMT minutes of 5 Feb 1977 stated that "the recoupment sum of £317pa
due to the Official Custodian for Charities every year for 60 years should be paid by bankers
order each June." JB enquired if the funds could be spent before 60 years. Clerk to enquire.

[228 11/12] St Georges Hall – Pillar Repairs
JC confirmed no quotation had been received from Town & Country Property Services. HMT
resolved to contact him via the clerk if this not successful then another quotation would be
required. HMT Resolved

[230 11/12] Benenden Recreation Ground – Tree works
JHgn confirmed she had contacted Matt Levett and met him to discuss proposed work. Unfortunately no quote received. JHgn to try to contact Guy Vinson. Liaise with Clerk. JHgn/BS Action

234 Benenden Village Hall
BVH Chairman JC advised BVHMC had been successful in securing a KCC SSCG for
£5000 which would be match funded to pay for updating the stage lighting.

235 HMT Properties – PV Panels
GR outlined how he is keen to support renewable energy projects. A change on government funding comes into being on 3 March 2012, reducing incentives. JC advised he approached TWBC who confirmed little support for PV Panels within conservation areas. JC contacted Green Home Company who advised BVH did not qualify for free panels as the south facing area of roof was not large enough. 10-12 panels would cost approx £12,000 and it would not qualify for free electricity in the day time which is when the hall is mainly use, therefore losing the benefit. Chairman DB thanked JC for his research. GR withdrew his proposals for the present time. HMT Noted.

236 HMT – A Village Meeting
GR outlined his concerns following the 16 Jan 2012 HMT which highlighted that not all members and residents were fully aware of all the HMT information. GR felt it would be a good exercise to hold a meeting to raise awareness of the HMT. Chairman DB did not feel there would be sufficient interest to justify a meeting at present and reminded HMT of the article about the HMT in a previous newsletter. JB requested a copy of this article.
Clerk suggested "A History of Benenden PC & HMT" could be a possible Annual Assembly subject.

237 Financial Matters
Payments made on Harmsworth Trust’s behalf since 8 JAN 2012
Income
St Georges Jan 12 rent 158.33
Ben Pre School Autumn Term 2011 Fees 672.00
BVH Jan 12 wages 537.80
TOTAL 1368.13
Outgoings
Chq No Supplier
D/D Aviva – Insurance Jan 12 390.34
169 Whitehead Monkton – Lease Renewal St Georges Club 1200.00
170 Standen Hodgson – Inspect & Valuation St Georges Club 180.00
171 M.T.Austen – St Georges Hall security lights repair 85.25
172 D Dalrymple – Sal Jan 12, phone 68.38, hoover part 4.99 534.15 173 Cancelled cheque – error - - - - - SO Rate Account – BS clerk Jan 12 100.00
TOTAL 2489.74
After all cheques cleared

Clerk confirmed D/A held £500 and C/A held £7,346.35

Reconciled with Bank Statement 31 Jan 2012 Balance: £8,145.75
Uncleared cheques Total: -£799.40
Balance in D/A £7,346.35

HT A/C NO 2 Bank Statement 30 Sept 2011
Balance in No 2 A/C 1038.80

238 Correspondence Clerk advised no correspondence received.

There being no further business the meeting closed at 9.55pm

Note: These minutes are not intended to provide a verbatim record of the meeting and contain
only a summary of those matters discussed.

Date of Next Meeting: Monday 19th March 2012
At: Memorial Hall, Benenden
immediately after the Parish Council meeting